Last updated: April 23 2019

Applicant Privacy Policy

For each visitor to our web page, our Web server automatically recognizes the consumer's domain name and email address (where possible).

Where possible we collect information including, but not limited to, the domain name and email address of visitors to our Web page. We will collect the e-mail addresses of those who post messages to our bulletin board, who communicate with us via email, and who make postings to our chat areas. We will also collect aggregate information on what pages consumers access or visit, user-specific information on what pages consumers access or visit and information volunteered by the consumer, such as survey information and/or site registrations.

Rome Hotels & Resorts, and its subsidiaries, values your trust and is committed to the responsible management, use and protection of Personal Data. In the course of creating and completing your application, Rome Hotels & Resorts may collect or will collect data about you, your potential relationship with Rome Hotels & Resorts and its subsidiaries, or your previous employment history. Rome Hotels & Resorts and its subsidiaries refer to such data as “Personal Data.”

 

This Applicant Privacy Statement (“Statement”) describes Rome Hotels & Resorts practices in connection with the Personal Data that may be collected either through this website or by other means in connection with your application for a job or internship with Rome Hotels & Resorts and/ or its subsidiaries. Personal Data submitted elsewhere on Rome Hotels & Resorts web=sites, for example when making a reservation as a guest or after an applicant is hired, will be used in accordance with our Rome Hotels & Resorts Privacy Statement.

 

Collection of Data

Data You Provide

Rome Hotels & Resorts may collect the following data from you in connection with your application:

  • name, address, telephone number, email address and other contact data

  • work authorization status

  • CV, résumé, cover letter, previous work experience and education data

  • skills and abilities

  • professional and other work-related licenses, permits and certifications held

  • data relating to references

  • A police report

  • any other data you elect to provide to Rome Hotels & Resorts (such as, but not limited to, employment preferences, willingness to relocate, current and desired salary, awards or professional memberships)

 

Rome Hotels & Resorts asks that you avoid submitting data that may qualify as sensitive data under applicable law, except where such data is legally required or permissible. This includes data on biometric, medical or health conditions, genetic, racial, ethnic, sex life or practices or sexual orientation, religious, philosophical or ideological beliefs, political opinions, trade union membership including views and activities, information on social security measures, and administrative or criminal proceedings and sanctions.

 

At times, the Personal Data you provide to Rome Hotels & Resorts, including your educational records, may include the data referenced in the preceding paragraph. Where that is the case, you expressly authorize Rome Hotels & Resorts to handle the data for purposes of your job application.

 

Any data you submit through this website must be true, complete and not misleading. Submitting inaccurate, incomplete, or misleading data may lead to a rejection of your application during the application process or disciplinary action including immediate termination of employment if you are a Rome Hotels & Resorts associate. In addition, it is your responsibility to ensure that data you submit does not violate any third party’s rights.

 

If you provide Rome Hotels & Resorts with Personal Data of a reference or any other individual as part of your application, it is your responsibility to ensure you have the right to provide that data to Rome Hotels & Resorts.

 

Data from Other Sources

Rome Hotels & Resorts may obtain data about you from your references or from a background check and/ or police report in connection with your application, as permitted by applicable law. Rome Hotels & Resorts may also collect “Other Data”; data that generally does not reveal your specific identity or does not directly relate to an individual. To the extent that Other Data reveals your specific identity or relates to an individual, we will treat Other Data as Personal Data. Other Data includes:

  • browser and device data

  • app usage data

  • data collected through cookies, pixel tags and other technologies

  • demographic data and other data provided by you

  • aggregated data

 

Use and Disclosure of Data

Rome Hotels & Resorts collects and processes data about you for the following reasons:

  • because you voluntarily provide this data

  • because this data is necessary to take steps, at your request, prior to entering into employment

  • because this data is of particular importance to Rome Hotels & Resorts and its subsidiaries with a specific legitimate interest under law to process it

  • to comply with a legal obligation

  • where necessary to protect the vital interests of any person

 

Where the processing concerns data you voluntarily provided to Rome Hotels & Resorts, or the processing is based on your consent, you may withdraw your consent at any time. If you wish to withdraw your consent, please contact kanishka@romehotelsandresorts.com.

The data that you submit through this website will be used for Rome Hotels & Resorts global personnel recruitment, management, and planning purposes, as permitted by applicable law, including:

  • to process your application

  • to assess your capabilities and qualifications for a job

  • to conduct reference checks

  • to respond to your inquiries and communicate with you about your application, and to send you information regarding this website and changes to Rome Hotels & Resorts terms and policies

  • to comply with or monitor compliance with any applicable law or regulation

  • to conduct background checks as appropriate if Rome Hotels & Resorts offers you a position

  • to preserve Rome Hotels & Resorts other legitimate interests, for example, for Rome Hotels & Resorts administrative purposes, aggregate management reporting, internal training and as generally required to conduct business withinRome Hotels & Resorts and its subsidiaries.

 

The data about you will be added to Rome Hotels & Resorts candidate database and may be used to consider you for opportunities at Rome Hotels & Resorts other than the one(s) for which you apply. If you are hired by Rome Hotels & Resorts, Personal Data collected in connection with your application may be incorporated into Rome Hotels & Resorts human resources system and may be used to manage the new-hire process; any such data may become part of your associate file and may be used for other employment-related purposes consistent with applicable law.

However, if you do not provide the required data to support your application, Rome Hotels & Resorts may be unable to consider your application.

 

Rome Hotels & Resorts may share Personal Data with affiliates or third-party service providers that are involved in evaluating candidates for a given position. Rome Hotels & Resorts will remain responsible for Personal Data that is jointly used with affiliates. Rome Hotels & Resorts will make the data available to personnel with a business need to know the data, as per our policies, including personnel in the recruiting, human resources and information technology departments and in the department responsible for the position for which you are applying. A list of the affiliate companies that may process your Personal Data is available upon request (please refer to the ‘Contact Us’ section at the end of this policy).

 

In certain limited circumstances, Rome Hotels & Resorts may also share limited Personal Data with owners of Rome Hotels & Resorts branded properties that we manage.

 

Rome Hotels & Resorts may also use and share Personal Data as believed necessary or appropriate: (a) under applicable law, including laws outside your country or region; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country or region of residence and to meet national security or law enforcement requirements; (d) to enforce Rome Hotels & Resorts terms and conditions; (e) to protect Rome Hotels & Resorts operations or those of any of our affiliates; (f) to protect Rome Hotels & Resorts rights, privacy, safety or property and /or that of our affiliates, you or others; and (g) to allow Rome Hotels & Resorts to pursue available remedies or limit the damages that Rome Hotels & Resorts may sustain.

 

Data Rentention

 

Rome Hotels & Resorts will retain Personal Data for the period necessary to fulfill the purposes outlined in this Statement unless a longer retention period is required or permitted by law. Rome Hotels & Resorts may also retain your data for the purpose of considering whether your skills are suitable for other employment opportunities. If you do not wish Rome Hotels & Resorts to retain your Personal Data for this purpose, please email kanishka@romehotelsandresorts.com. Rome Hotels & Resorts may remove Personal Data for inactive accounts from our database, subject to any applicable legal or regulatory obligations. Furthermore, Rome Hotels & Resorts may delete Personal Data about you (including your CV/résumé) from its database at any time and without providing any reason. Therefore, please retain your own copy of the Personal Data you provided to Rome Hotels & Resorts.

 

You may, where permitted by applicable law, request access, correction, restriction, deletion and portability of the Personal Data Rome Hotels & Resorts has about you. Rome Hotels & Resorts will respond to your request consistent with applicable law. If you would like to make such a request, please email kanishka@romehotelsandresorts.com or contact Rome Hotels & Resorts by mail at:

949/A, Battaramulla,

Pannipitya Road,

10120

Sri Lanka

In your request, please make clear what Personal Data you would like to access or have changed, whether you would like to have Personal Data that you have provided to Rome Hotels & Resorts suppressed from Rome Hotels & Resorts database or otherwise let Rome Hotels & Resorts know what limitations you would like to put on Rome Hotels & Resorts use of your Personal Data. For your protection, Rome Hotels & Resorts may only implement requests with respect to the data associated with the particular email address that you use to send Rome Hotels & Resorts your request and Rome Hotels & Resorts may need to verify your identity before implementing your request. Rome Hotels & Resorts will try to comply with such a request as soon as reasonably practicable. Please note that certain Personal Data may be exempt from such access, correction, or suppression rights pursuant to applicable data protection laws.

 

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Security

 

Rome Hotels & Resorts seeks to use reasonable organizational, technical and administrative measures to protect Personal Data within Rome Hotels & Resorts. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your information stored or shared with Rome Hotels & Resorts is no longer secure, please immediately notify Rome Hotels & Resorts of the problem via email to kanishka@romehotelsandresorts.com.

 

About Children

 

This website is not intended to be used by individuals under legal working age consistent with applicable law. We request that they not provide Personal Data through this website.

 

Changes To The Statement

 

Rome Hotels & Resorts reserves the right to amend this Statement at any time in order to address future developments of Rome Hotels & Resorts, this website or changes in industry or legal trends. You can determine when the Statement was revised by referring to the “Last Updated” legend on the top of this Statement. Any changes will become effective upon the posting of the revised Statement on this website. By continuing to use this website following such changes to the Statement, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Statement, in whole or part, you can choose to not continue to use this website.

 

Acknowledgement

 

By submitting my application, I acknowledge that I have reviewed and understand this Privacy Statement as outlined above, and I understand and accept the provisions regarding the collection, use, transfer and disclosure of my Personal Data as described in this Privacy Statement.

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